Looking Up Suppliers in RIAS

Helpful Search Hints

USING THE WILDCARD (%)

My supplier name is General Contracting Incorporated. Is there any easy way to see if the vendor is already in the RIAS system?
Yes. Keep in mind first that standard naming conventions will apply. For example, if the standard naming convention calls for the word "incorporated" to be input into the system as "Inc", searching by the full word may not return you a result.

However, you can search either the inquiry screens or within Internet Procurement. Use the wildcard (%) to help with your search. For example, you may input "%General%Contracting%" and that tells the system to look for any supplier whose first name is General and that Contracting immediately proceeds the word General.

Inquiry Screens and Search Tools

To get to the inquiry screens, logon to RIAS using your NetID and password. Click on RU Internet Procurement and you will then see a list of inquiry links on the right-hand side of your screen. Click Here for a printable help guide.

Most Commonly Used Abbreviations

&	AND
ACCTG	ACCOUNTING, ACCOUNTANT
ADMIN	ADMINISTRATION, ADMINISTRATIVE
AG	AGRICULTURE, AGRICULTURAL
AMER	AMERICAN
APT	APARTMENT
APTS	APARTMENTS
ASSN	ASSOCIATION
ASSOC	ASSOCIATES
ATTN	ATTENTION
ATTY	ATTORNEY
BD	BOARD
BUSI	BUSINESS
C/O	CARE OF
CHEM	CHEMISTRY, CHEMICAL
CLASS	CLASSIFICATION
CO	COMPANY
COMM	COMMUNICATIONS
CORP	CORPORATION, CORPORATIONS
CTR	CENTER
CTRS	CENTERS
CTY	COUNTY
DEPT	DEPARTMENT
DIR	DIRECTOR
EDUC	EDUCATION, EDUCATIONAL
ENG	ENGINEERING
ENV	ENVIRONMENMENT, ENVIRONMENTAL
EXAM	EXAMINATION, EXAMINERS
EXEC	EXECUTIVE
FED	FEDERAL
GOVT	GOVERNMENT
HIST	HISTORY, HISTORICAL
INC	INCORPORATED
INST	INSTITUTE, INSTITUTION
INTL	INTERNATIONAL
INV	INVOICE
MATH	MATHEMATICAL, MATHEMATICS
MGMT	MANAGEMENT
MGR	MANAGER
OPER	OPERATIONS, OPERATING
PYMT	PAYMENT
PROJ	PROJECT
PUBL	PUBLISHING
REGIS	REGISTRATION
SCH	SCHOOL
SOC	SOCIETY, SOCIETIES
ST	SAINT
SVC	SERVICE
SVCS	SERVICES
SYS	SYSTEM, SYSTEMS
TECH	TECHNOLOGY, TECHNOLOGIES
TRANS	TRANSPORTATION
TV	TELEVISION
UNIV	UNIVERSITY, UNIVERSITIES

How can I add a supplier to the RIAS system?
Use the "New/Update Supplier Request Form" located on the forms repository.

Where should New/Change Supplier forms be submitted to?
Please read the instructions on the form carefully. If it's a check request, student or employee, the request should be submitted to payables@rci.rutgers.edu. All other requests may be submitted to procure@rci.rutgers.edu.

I see my supplier is in the RIAS system but I don't see the site I need. How do I get my site into the system?
Use the "New/Update Supplier Request Form" located on the forms repository. Be sure to check the box marked "change to existing supplier request. It is additionally helpful if you can indicate the supplier federal identification number or social security number.

NOTE: There could be multiple sites used for the same supplier and there doesn't need to be a NEW supplier added to assign a new site to an existing supplier.

Before starting a requisition, is there a place I can go to see if the supplier is already in the RIAS system?
Yes. You can use the inquiry screens or Internet Procurement. Click Here for a printable help guide.

What is a Standard Naming Convention?
This is method of standardizing the way suppliers are input into the RIAS system. All Supplier Maintenance Administrators from Purchasing and Accounting are required to follow standard naming conventions.