Project Overview
Why was a new system needed?
The systems that supported purchasing, financial management, and human resources functions at the university have become outdated, inefficient, costly to maintain and require excessive manual processing.
In 2000, Oracle, E-business suite of applications, was selected as the best option to replace these obsolete administrative systems with an integrated, easy-to-use web-based application. Rutgers refers to this application as Rutgers Integrated Administrative System or RIAS. RIAS offers the university community an opportunity to transform the way we do business and and streamline business processes.
Project Objectives
The overall objectives of the RIAS project are to:
replace inefficient, paper-based, administrative processes with more efficient and effective Internet-based administrative systems
enhance the timeliness, accuracy and usefulness of information to end users, thereby eliminating the need for redundant systems and forms
provide employees with improved data access and reporting capabilities
| What does this mean for Rutgers employees?
The university is committed to providing its employees with an easy-to-use integrated administrative system. We will be altering the way we do business by eliminating paper and engaging employees in managing their own data and offering greater control over purchasing, financial, hiring, and payroll processes. The RIAS team will proactively pursue communication initiatives to ensure that employee-related changes are anticipated and addressed. Advisory groups, business managers, and subject matter experts will work in conjunction with the RIAS team to prepare the university for a successful adoption of the RIAS system and the changes it brings to our business processes. |
Project History
In 2002, the university implemented Phase I of the RIAS project, the Procure to Pay Process. This new system provided a quick and easy online application to create and process purchase requisitions, check requests and employee reimbursement.
In July of 2008, RIAS Phase II - General Ledger, Financial Reports and REX was implemented. Rutgers staff can now create, change and approve online journal entries and review standardized financial reports for their accounts. The RIAS Extension (REX) supplemental system was introduced. REX provides departments with the ability to view and manage their grant and non grant accounts.
RIAS Phase III is currently underway. RIAS Phase III will encompass the automation of human resources and payroll processes, a budgeting solution and improved report capabilities with increased flexibility and functionality for departmental decision making.
